Transparency Policy of Aura Insani Foundation
(Compliant with Malaysian Regulations)
At Aura Insani Foundation for Relief and Welfare, we are dedicated to maintaining the highest levels of transparency, accountability, and compliance with all Malaysian laws and regulations governing charitable organizations. This Transparency Policy outlines our commitment to ensuring that all donations and funds are handled with integrity and that our operations are open and accessible to donors, beneficiaries, and the public.
1. Purpose of Donations
All donations made to Aura Insani Foundation will be used exclusively for the purposes specified in the fundraising campaigns or projects. The foundation ensures that:
- Donations are used for the intended purposes, such as humanitarian aid, education, skill development, mental health support, and community integration programs for refugees and displaced persons.
- No funds will be diverted to other activities or used for any purpose other than what was disclosed at the time of the donation.
2. Clear Allocation of Funds
We are committed to providing clear and accurate information about how funds are allocated and used. Donors will have access to the following:
- A detailed breakdown of funds for each project, indicating the amounts allocated for specific needs, including but not limited to program costs, administrative expenses, and operational costs.
- A commitment that 100% of donations designated for a specific program will go directly toward that program, except in cases of unavoidable administrative fees that will be disclosed upfront.
3. Financial Reporting
Aura Insani Foundation will adhere to Malaysian financial reporting standards and will make the following reports available to the public:
- Annual Financial Reports: These reports will provide a comprehensive overview of the foundation’s income, expenditure, and financial position. The reports will be made available on our website.
- Audited Reports: In accordance with Malaysian law, the foundation will submit annual audited accounts prepared by an independent auditor registered with the Malaysian Audit Oversight Board (AOB). These reports will be publicly accessible and will include details on income, expenditure, and allocation of funds.
- Project-Specific Financial Reports: For each donation or campaign, we will provide donors with a report detailing how their contributions were spent, including specific outcomes and achievements.
4. Donor Recognition and Confidentiality
We respect the privacy and confidentiality of our donors. The foundation will:
- Recognize donors publicly (with their consent) through our website, social media, and event materials.
- Keep donor information confidential and will not disclose any personal data without prior written consent, unless required by law.
- Maintain a secure and confidential database of donor information in compliance with the Personal Data Protection Act 2010 (PDPA) of Malaysia.
5. Project Updates
Aura Insani Foundation is committed to keeping donors and the public informed about the progress and impact of projects funded by donations:
- Regular Updates: We will provide regular updates through our website, email newsletters, and social media platforms.
- Impact Reports: After completing a project or program, we will issue a final report showing how funds were spent and the outcomes achieved. This will include success stories, testimonials from beneficiaries, and data on the impact made.
6. Independent Oversight and Compliance
We comply with the relevant regulations and standards set by the Malaysian government and regulatory bodies, including:
- Registrar of Societies (RoS): As a registered organization, Aura Insani Foundation will adhere to the guidelines set by the RoS and will file all necessary documentation to maintain compliance with the Societies Act 1966 (Act 335).
- Malaysian Anti-Corruption Commission (MACC): The foundation operates with a zero-tolerance policy for corruption and bribery and complies with the provisions of the Malaysian Anti-Corruption Commission Act 2009 (Act 694).
- Audit Oversight: We work with an independent auditor who is registered with the Malaysian Audit Oversight Board (AOB) to ensure that our financial practices are transparent and in compliance with the law.
7. Feedback and Complaints
We encourage all stakeholders, including donors and beneficiaries, to provide feedback or raise concerns regarding any aspect of our operations. Our complaint process is as follows:
- Transparency and Feedback Channels: Donors and the public can submit feedback, complaints, or inquiries through our website or email.
- Investigation Process: All complaints or concerns will be promptly investigated by our governance team. We will provide regular updates to the person raising the complaint and work towards resolving the issue in a fair and timely manner.
8. Fundraising Transparency
For each fundraising campaign, the foundation will:
- Provide a clear description of the campaign’s objectives and how funds will be used.
- Regularly update donors on the campaign’s progress, including the total amount raised and the specific allocation of funds.
- Provide a final report after the campaign’s completion, detailing how the funds were spent and the impact achieved.
9. Right to Audit
As part of our commitment to transparency, Aura Insani Foundation allows donors, stakeholders, and regulatory authorities to request audits or financial reports:
- Donors may request access to audited financial statements or specific reports on the use of their donations.
- We welcome independent audits of our financial statements and operations to further ensure accountability and transparency.
10. Commitment to Ethical Fundraising
We pledge to adhere to ethical fundraising practices in compliance with Malaysian regulations, including:
- Transparency in all communication with donors, ensuring that they fully understand the purpose of their donation and how their funds will be used.
- Conducting all fundraising activities with honesty, integrity, and respect for potential donors’ privacy and decisions.
Our Promise to Donors
Aura Insani Foundation is deeply committed to ensuring that all donations are handled with the highest level of transparency and accountability. Your contributions are invaluable, and we pledge to use them responsibly to support our mission of helping refugees and displaced persons. We will continue to work diligently to maintain the trust and support of our donors, ensuring that every ringgit donated makes a real, lasting impact.
For more information or to view our financial reports, please visit our website or contact us directly.